How to Plan a Conference

Episode 213 | How to Plan a Conference
Date: 2014-12-02
Link: Startups for the Rest of Us
 
Startups for the Rest of UsThe size of the conference can impact where in the world you can have it.
Think about the cost to the attendees. Be aware of the total cost of going to the conference.
You’re on the hook for a minimum number of rooms in addition to a minimum food and beverage cost.
In Europe it is substantially less to have it on the weekend. In Vegas it is substantially more to have it on the weekend.
In Vegas most hotels have some sort of resort fee.
Hotels that aren’t owned by big corporations will be more willing to negotiate with you.
Event space is different than meeting space. Event space has higher ceilings and gives it a different feel.
You want an elevated stage with a podium on it. You want large projector screens.
Have a prearranged event every night.
But the first drink for everyone.
Have an appetizer.
Different people have different dietary needs.
At least one talk is going to tank every year.
You want to have one of your best speakers go first and one of your best speakers go last so your conference starts on a high note and ends on a high note.
Have a speakers dinner.
You have to have a solid value proposition for sponsors.
Have a rate card for the sponsors.
Have somebody who is working with you on the conference in a major capacity.